Office Administrator Apprentice
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Company: Vallum Projects Ltd
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Location: Luton, LU4 9US
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Type: Apprenticeship
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Salary: Between £15,704.00 and £25,396.80 per year
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Sector: Admin/ Office / HR
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Ref: VAC-13846
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Application Deadline Date: 31/05/2025
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Start Date: 01/07/2025
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Positions Available: 1
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Working Week: Monday - Friday 8.00am to 4.30pm
Brief Description
Are you looking for an Office Administrator Apprenticeship? Vallum Projects in Luton are looking for an apprentice who will play a key role in their procurement processes, fleet coordination, and compliance requirements. You will be processing orders, maintaining records, coordinating deliveries, and assisting in general office administration.
Qualifications Required
To be considered for this role you will ideally need to have GCSE grades 9-3 (A*- D) in English and maths.
If you don't meet the entry requirements for this vacancy but are still interested in an apprenticeship, please contact our dedicated Apprenticeship Recruitment Team who can discuss this with you further - apprenticeships@bedford.ac.uk or 01536 413508
Personal Qualities
Attention to detail
Proactive and able to take initiate
Able to work in team
Punctual
Skills Required
Strong organisational skills
Proficiency in Microsoft Office
Strong communication skills
Training to be Provided
- Level 3 Business Administration
- Level 2 Functional Skills English and maths
Future Prospects
Going on to complete the Certificate and Diploma in Management. Career progression into Project Management or eventually taking over as the Office Manager, on completion of your apprenticeship.
Vacancy Detail
Vallum Projects Ltd in Luton are looking for an Office Administrator Apprentice to join their team.
Vallum Projects Ltd specialise in electrical and civil engineering projects in the following sectors: rail, power and commercial.
So what will you be doing in this role?
General Office Administration:
Provide administrative support to the Office Manager and wider team and handle incoming calls, emails, and correspondence, directing inquiries as needed.
You will also maintain office supplies and ensure the office environment is well-organized. You will assist with document preparation, filing, and data entry. Support the coordination of meetings, including scheduling and preparing materials. And accept and manage deliveries, ensuring accurate record-keeping and distribution.
Procurement & Asset Management:
You will process requisitions for projects, including labour, plant, materials, PPE, and office supplies. Raise purchase orders as required and ensure proper documentation. And maintain control of company assets, tracking usage and allocation.
Fleet Management:
Schedule the servicing and maintenance of company-owned vehicles. Coordinate with leasing companies to ensure compliance with maintenance requirements. Arrange hire vehicles as needed. And maintain up-to-date fleet insurance records.
Compliance & Accreditation:
You will assist with fatigue management by updating spreadsheets and reporting exceedances. And support the renewal and maintenance of industry accreditations (RISQS, ISO, Construction Line).
Supplier & External Relations:
You will manage external supplier records, including sending and processing pre-qualification packs. And maintain an up-to-date database of approved suppliers.
Travel & Logistics:
Assist with booking travel and accommodation for staff as required.
College attendance will be once a month for 9 months at Bedford College.
Candidates must be able to drive. As part of the fleet arrangements, you might be required to refuel the vehicles and there might be the occasional delivery to pick up and drop off.
Other Information
Candidates must carry out an initial interview with a member of Tresham College, (Part of the Bedford College Group) Only Candidates who have fully completed the application will be considered. Please be aware that the closing date is subject to change without prior notice. Salary will depend on any previous experience.