Receptionist and Marketing Assistant Apprentice

Company: Sira Building and Development Ltd
Location: Bedford, MK42 9TW
Type: Apprenticeship
Salary: £173.07 per week
Sector: Admin/ Office / HR
Ref: VAC-12251
Application Deadline Date: 09/05/2021
Start Date: 01/06/2021
Positions Available: 1
Working Week: Monday to Friday 9:00am- 5:00pm (1 hour lunch)

Brief Description

Qualifications Required

To be considered for this role you will need GCSEs at grades 9-4 (A*-C) or equivalent including English and maths.

Personal Qualities

- Hardworking
- Trustworthy
- Punctual
- Use own initiative
- Polite
- Adapts quickly to change
- Likes to work in office environment

Skills Required

- Filing
- Organisation
- Proficiency in Microsoft Office Suite
- Time Management
- Communication
- Attention to Detail
- Problem Solving
- Multi-tasking
- Typing
- Computer Skills including Excel

Training to be Provided

You will gain the following qualifications:
Business Administrator Level 3 Apprenticeship

Plus…
•Functional Skills in English and Maths
•Functional Skills in ICT

During this apprenticeship you will study a range of topics, including:
•IT
•Record and document production
•Decision making
•Planning and organisation
•Project management
•Policies
•Relevant regulations
•Stakeholders
•Processes and external environment factors.

Future Prospects

To grow and manage office duties completely unattended and other employees.

Vacancy Detail

Sira building are recruiting for a receptionist to work within their team carrying out office organisation, performing administrative duties and communicating relevant information to customers, clients and staff.

Providing office support including:
- Liase with clients and contractors
- Keeping well-organised files and records of business activity
- Researching company data and archived reports
- Keeping computer databases up to date
- Interacting with clients either on the phone or in person
- Answering phones and connecting calls to the proper department
- Organising files
- Taking phone messages and passing them on
- Communicating with materials suppliers and vendors
- Invoicing
- Using spreadsheets to track expenses and company spending
- Collecting and inputting company data
- Making travel arrangements for employees
- Learning about the company's mission and available products/services
- Building relationships with clients and letting them know what products/services are available and how to purchase them
- Sending faxes and emails
- Preparing documents by printing, copying, and binding
- Writing and editing company correspondence
- Collecting and sorting post
- Acting as a personal assistant to the executive team
- Scheduling appointments and events
- Ordering office stationery and other supplies
- Preparing meeting rooms by setting up chairs and getting refreshments
- Participating in office meetings and taking meeting minutes
- Being ready for any other administrative tasks that are required
- Managing and updating social media platforms